This page explains how to use MS Word and the Mail Merge process to produce garnishments:

The steps include:

3. Mail Merge

Saving the garnishment template

1. Go to the Civil Division / Court Forms webpage.
. When you scroll down the page, you will see a form titled Garnishment.

Right Mouse Click on the form titled Garnishment and choose
"Save Target As"… from the menu.

A window will come up asking you to name the document. Be sure you write down the File name and location (Save in:) for future reference. The window will look like this:

Then click on the Save button.
Now you have saved the template for the garnisments!

Saving data for the template

2. Go to the Civil Division Calendar/Balance Due sub menu which looks like:

You then have the option of downloading the information for one case or multiple cases.

If you want multiple cases, then use
This page will give you the last 100 judgements for your attorney i.d.

Or use
This page allows you to select any case using the case id.

After choosing either selection, follow the instructions provided on the page until you see a page that resembles the page below:

Select the case(s) and click create text file.
The browser will change the way it looks….

Now you want to save the file to your computer to use later so click on FILE (Located in the upper left corner) and select "Save As". .
Click on the drop down arrow across from "Save As Type" and select “Textfile (*.txt)”

Click on "SAVE" to save your text file. Be sure to write down the file name and location.
You have created a text file that can be used to import the information into other applications (such as Microsoft Word, Excel,etc.)

Now you’ve saved the template and you saved the data for the template.

How to mail merge

3. Start Microsoft Word.
Click on File Open and open the template that you saved during the “Saving Garnishment Template” process.
In Word click on Tools, Mail Merge. The Mail Merge helper will pop up.

Click on “Create” and a drop down menu will appear. From that menu click on “Form Letters”….

You will then be asked the following question. Simply click on the “Active Window” .

If you have followed the instructions so far correctly, you should see something like the below picture:

Now click on “Get Data”. You will get another drop down menu and should choose “Open Data Source”.

You will be locating the text file you saved during the “Saving Data for the Template” process.
Once you have located the file, click “Open”.

When you click on “Open”, Word will then ask how the file is Delimited. Our file is delimited with this symbol | as a field delimiter and an enter key as the record delimiter. So under the title “Field Delimiter”, you will click on the down arrow and scroll down until you find the | symbol. The “Record delimiter” should default to “(enter)”. If not, simply click on the down arrow under the title “Record delimiter” until you find the term enter. Then click “OK”.

You should then see where Word is ready for you to insert the Merge fields. Click on “Edit Main Document”.

If you have followed the instructions, you should see the tool bar, shown below, at the top of Word:

While we could describe the rest of the process in detail, Word does and excellent job of explaining how to Insert the Merge Fields, add additional data, etc. If you want to retrieve this information, click on Help and type in Mail Merge. The following will just be a general guide.

Place your cursor where you want to insert the information.

Click on “Insert Merge Field” and choose the Merge Field to insert.

Once you have done this your template will look like the picture below:

Repeat these steps until you have inserted all of the fields. Keep in mind you can always use the Mail Merge Helper if you become unsure of what steps to take.

When you've added each merge field your template should look like below:

All of the items in red are the Merge Fields.

Now to Merge and Print. Click on which is located on the Merge Tool bar:

Word will open a new document that looks like the below picture:

Congratulations! You have just successfully merged the Garnishment. Now you can begin to type in the missing information such as Social Security Numbers, Addresses, Garnishee, etc.